Effective 25 May 2018
1. Who are we?
In this policy, 'we', 'us', 'ours' and 'Guy Simmonds' refers to Guy Simmonds Business Transfers Limited. We are commercial business transfer agents, property agents and, also involved in licensed training courses.
2. Data Protection Officer
3. How do we collect personal data?
We obtain personal data directly from individuals and companies in a variety of ways, including obtaining personal data from individuals and companies who enter into a contract with us, request details of a business for sale with us, establish a business relationship with us, view a business through us, purchase a business through us, enter into a financial transaction with us, provide us their business card, complete our online forms, subscribe to our newsletters, attend meetings or training events we host, visit our offices, apply for a role or job with us, work for us or through our hosted software applications. We may carry out identity and information searches which may include sending and receiving information from third parties including anti-money laundering / fraud prevention agencies.
We obtain personal data indirectly about individuals from a variety of sources, including our clients. We may attach personal data to our property management records to better understand and serve our business clients, subscribers and individuals, satisfy a legal obligation, or pursue our legitimate interests. This includes:
4. What categories of personal data do we collect?
Here is a list of personal data we commonly collect to conduct our business activities.
Sensitive personal data.
We typically do not collect sensitive or special categories of personal data about individuals.
We do not intentionally collect information from individuals under 16 years of age.
We may process geographical locations you enter when seeking an office near you.
5. What lawful reasons do we have for processing personal data?
We may rely on the following lawful reasons when we collect and use personal data to operate our business and provide our products and services:
6. Why do we need personal data?
We aspire to be transparent when we collect and use personal data and tell you why we need it, which typically includes:
7. Do we share personal data with third parties?
We may occasionally share personal data with trusted third parties to help us deliver efficient and quality services. These recipients are contractually bound to safeguard the data we entrust to them. We may engage with several or all of the following categories of recipients:
8. Do we transfer your personal data outside the European Economic Area?
We do not transfer personal data outside of the EEA unless we have asked your permission to email your details to a potential purchaser.
10. What are your data protection rights?
Your data protection rights are highlighted here.
We may need to request specific information from you to help us confirm your identity and ensure your right to access the information or to exercise any of your other rights. This helps us to ensure that personal data is not disclosed to any person who has no right to receive it. No fee is required to make a request unless your request is clearly unfounded or excessive. Depending on the circumstances, we may be unable to comply with your request based on other lawful grounds.
11. What about personal data security?
We have put appropriate technical and organisational security policies and procedures in place to protect personal data from loss, misuse, alteration or destruction. Please be aware that the transmission of data via the Internet is not completely secure. Whilst we do our best to try to protect the security of your personal data, we cannot ensure or guarantee the security of your data transmitted to our site; any transmission is at your own risk.
12. How long do we retain personal data?
We retain personal data to provide our services, stay in contact with you and to comply with applicable laws, regulations and professional obligations that we are subject to. Unless a different time frame applies as a result of business need or specific legal, regulatory or contractual requirements, where we retain personal data in accordance with these uses, we retain personal data for up to seven years. We will dispose of personal data in a secure manner when we no longer need it.
13. Do we link to other websites?
14. Who can you contact for privacy questions or concerns?
You may contact the UK Information Commissioner's Office at https://ico.org.uk/concerns/handling/ to report concerns you may have about our data handling practices. Guy Simmonds are registered under the registration reference ZA264593.
15. Money Laundering Regulations
In order to comply with the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017 - supervision of estate agency businesses, we are registered under the Money Laundering Regulations with HMR as required and our MLR Registration Number is XDML00000125083.
Last Updated 16 May 2018